ERP (Enterprise Resource and Planning):

School Management System


ERP (Enterprise Resource and Planning):

Enterprise Resource Planning System(ERP), just by considering name we can simply define ERP as System or software that used to manage all the resources of whole enterprise. Right from employee payments to single screw coming into the enterprise, everything can be managed & tracked by using ERP Systems. ERP is a cross functional software that supports all the business processes within the organization.

In organization , ERP helps to manage business processes of various departments & functions through centralized application. We can make all the major decisions by screening the information provided by ERP.

RKV IT Solutions are providing traditional ERP solutions or Cloud based ERP solutions. Though implementation platforms or technologies are different, there are common & basic modules of ERP which can be found in any ERP System. Depending on organizations need required components are integrated & customized ERP system is formed.


Features and Modules of ERP (Enterprise Resource and Planning):

  • Human Resource
  • Inventory
  • Sales & Marketing
  • Purchase
  • Finance & Accounting
  • Customer Relationship Management(CRM)
  • Supply Chain Management (SCM)

Each component mentioned above is specialized to handle defined business processes of organization. Let us go through the introduction of the various modules.


Human Resource Module(HR):

Human Resource module helps to HR team for efficient management of human resources. HR module helps to manage employee information, track employee records like performance reviews, designations, job descriptions, skill matrix, time & attendance tracking. One of the important sub module in HR module is Payroll System which helps to manage salaries, payment repots etc. It can also includes Travel Expenses & Reimbursement tracking. Employee Training tracking can also managed by ERP.


Inventory Module Overview

Inventory module can be used to track the stock of items. Items can be identified by unique serial numbers. Using that unique numbers inventory system can keep track of item and trace its current location in organization.

  • From the Inventory Module, you can work on the following :
    • Products : Set up your product information, including prices
    • Product Categories : Set up a categorization for your products
    • Transfer Stock : Move stock from one location to another within your company
    • Adjust Stock : Correct erroneous stock levels by making adjustments to stock quantities
    • Count Stock : Do a cycle count or physical count of your inventory to verify stock quantities and correct and track down discrepancies
    • Current Stock : Look at a detailed breakdown of what stock you have and where it is
    • History : View a full history of stock movements or search by date or product
    • Reorder Stock : Automatically create purchase orders for products that are low in stock
    • Work Order : Create one product from other products.

Reports Module Overview
  • From the Reports Module, you can:
    • View reports with information on various aspects of your business
    • Print reports
    • Save reports in PDF format to be saved
    • Save report data in Excel format
    • Customize reports to suit your needs
    • Sample reports that are available include: Sales by Product Summary
    • Customer Payment Report
    • Sales Order Operational Report
    • Purchase Order Status
    • Inventory Summary

Sales Module :

Typical sales process includes processes like Sales queries & inquiry analysis & handling, quotation drafting, accepting sales orders, drafting sales invoices with proper taxation, dispatch/Shipment of material or service, tracking pending sales order. All these sales transactions are managed by sales module of ERP. CRM module can take help of Sales module for future opportunity creation & lead generation.


Purchase Module:

As the name indicates, purchase modules take care of all the processes that are part of procurement of items or raw materials that are required for the organization. Purchase module consists of functionalities like supplier/vendor listing, supplier & item linking, sending quotation request to vendors, receiving & recording quotations, analysis of quotations, preparing purchase orders, tracking the purchase items, preparing GRNs(Good Receipt Notes) & updating stocks & various reports. Purchase module is integrated with Inventory module & Engineering/production module for updating of stocks.


Finance & Accounting module:

Whole inflow & outflow of money/capital is managed by finance module. This module keeps track of all account related transactions like expenditures, Balance sheet, account ledgers, budgeting, bank statements, payment receipts, tax management etc. Financial reporting is an easy task for this module of ERP. Any Financial data that is required for running business is available with one click in Finance module.


Customer Relationship Management (CRM) module:

CRM department is helps to boost the sales performance through better customer service & establishing the healthy relationship with customers. All the stored details of customer is available in CRM module.

CRM module helps to manage & track detailed information of the customer like communication history, calls, meetings, details of purchases made by the customer, contract duration etc. CRM module can be integrated with Sales module to enhance sales opportunities.


Supply Chain Management (SCM):

SCM module manages the flow of product items from manufacturer to consumer & consumer to manufacturer.

Common roles involved are the manufacturer, Super Stockiest, Stockiest, distributors, retailers etc. SCM involves demand & supply management , sales returns & replacing process, shipping & transportation tracking etc.

Today many SMBs face challenges in their process automation. ERP is the great help for such organizations. ERP can efficiently streamline the business operations of the organization. Above introduction of modules can help you to choose & customize the ERP modules depending on your organization's requirements.

Knowledge

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